Rachelle ann Webster

Dedicated employee with four years experience in event and program management

SKILLS

• Prioritizes and balances multiple responsibilities successfully
• Highly organized, pays close attention to detail
• Level-headed under pressure; promptly resolves problems
• Effective verbal and written communicator
• Bilingual in English and Spanish
• Proficient in Microsoft and Mac Office Suites, Caterease, MeetingMatrix, Recruitment Plus, and social networking sites

EXPERIENCE

Sales and Event Coordinator, Abernethy Center, Oregon City, OR

Aug 2008 – present

Event Coordination

• Planned more than 60 weddings and 20 corporate events to date
• Work closely with clients and vendors to create appropriate catering menus
• Brief vendors, catering and event staff on upcoming events
• Develop event time-lines and site layouts; maintain electronic and paper event files
• Invoice clients and process payments
• Create on-line evaluation forms to solicit and analyze client feedback

Sales

• Increased wedding bookings by 75 percent; books at least 35 percent of all inquiries
• Negotiate and execute event contracts; communicate policies and procedures to new clients
• Develop Excel spreadsheets to track sales goals and progress
• Field event inquiries and tour potential clients throughout property

Recruitment Manager, Savannah College of Art and Design (Admission Dept.), Savannah, GA

November 2006 – June 2008

Program Coordination and Recruitment

• Solely planned and executed 16 high profile, week-long events, formal diners and meetings
• Assembled monthly and yearly reports of expenditures and statistics to track recruitment success
• Coordinated event staffing; main point of contact for all guests, staff and faculty
• Scheduled faculty and classroom assignments for 55 week-long art workshops
• Ordered, inventoried and arranged distribution of all art supplies for 700 participants
• Placed over 700 participants in workshops; developed class rosters
• Contracted and worked closely with vendors; paid bills and kept record of expenses
• Arranged transportation for airport pickups, daily workshops and outside activities
• Provided high-level customer service, including appropriately resolving event problems

College Visitation Coordinator, Savannah College of Art and Design (Admission Dept.) Savannah, GA

October 2005- November 2006

Administrative Coordination and Recruitment

• Promoted to higher position within one year and later trained my replacement on all procedures and policies
• Developed a detailed system for processing over 600 applications and payments for three different summer art programs
• Input data, built paper file, acted as main point of contact for prospective students
• Scheduled transportation for class runs and airport arrivals and departures

EDUCATION

Bachelor of Arts in Spanish, Western Washington University, Bellingham, WA, 2002